11.2 Create lists and tasks

Create a list

In Tasks, each task goes into a list. There's a default list that you can add tasks to, or you can create your own lists.

1. At the top of the Tasks window, click the Down arrow Create new list.
2. Name the list and click Done.

Rename a list

1. At the top of the Tasks window, click the Down arrow and select a list.
2. Click More Rename list.
3. Enter a new name and click Done.

Add tasks and sub-tasks

Add a task to a list:

1. At the top of the Tasks window, click the Down arrow and select the list you want to add the task to.
2. Click Add a task.
3. Enter a task. As you enter text, the task automatically saves.

Create a task from an email:

1. Open Gmail and drag an email into the Tasks window. The task is the email subject.
2. In the task, a link appears so you can easily reopen the message.

Create a subtask:

Choose an option:

- Right-click a task and select Add a subtask.
- Under the main task, add a new task and press Ctrl + ] (Windows) or Command + ] (Mac).
- Next to the main task, click Edit and in the Add subtasks field, enter a task.

To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Ctrl + [ (Windows) or Command + [ (Mac).

Switch lists

At the top of the Tasks window, click the Down arrow and select a different list.

Delete a list

If you delete a list, it can’t be restored.

1. At the top of the Tasks window, click the Down arrow and select a list.
  1. Note: You can’t delete the default task list but you can rename it.
2. Click More Delete list.

Use keyboard shortcuts

You can use keyboard shortcuts to add, edit, or delete tasks, and more. To see a list of shortcuts, click More Keyboard shortcuts.

Page updated

Report abuse