Google Apps for AU Guidebook

4.1 Create contacts and contact groups

Access and view contacts

Access contacts:

1. To access your contacts and contact groups, choose an option:
  1. - In a Chrome Browser window, click the Apps Launcher Contacts.
    - In any browser window, go to contacts.google.com.
2. (Optional) Click a contact name to view their details, such as email address, phone number, or a directory profile.

Note the following:

- Personal contacts appear in Contacts.
- If shared contacts are available for your domain, they appear under Directory.
- If you send an email to someone who isn’t in Contacts, they’re automatically added under Other contacts.

Add new contacts

Add a new contact:

1. Open Contacts and click Create contact.
2. Enter the contact's name and add any contact information.
3. (Optional) If you want to add additional information such as a nickname or their mailing address, click More fields and fill in your details.
4. Click Save.

Add contacts from your organization's directory to your personal contacts:

1. On the left, click Directory.
2. Point to the contact and click Add to contacts .
3. If you can’t see the contact you need, enter your contact’s name in the Contacts search box. Your contact should appear as you enter their details. Click the contact you’re looking for, or press Enter to see a full page of search results. Select your contact and click Add to contacts
4. .

Create group contacts

Use labels to organize your contacts into contact groups:

Create a new contact group label:

1. On the left under Labels, click Create label .
2. Enter a name and click Save.

Add contacts to a group label:

1. Check the box next to each contact name to select them.
2. In the top right, click Manage labels .
3. Choose the group or groups you want to add the contacts to. You'll see a checkmark appear next to the groups you choose.

Remove contacts from a group label:

1. On the left, click a group name.
2. Choose an option:

- - Check the box next to the contact and in the top right, click Manage labels and click the group name to remove a contact.

- - Next to the contact, click More and click the group name to remove a contact.

Rename or delete a contact group label:

1. On the left under Labels, find the group you want to rename or delete.

1. If you want to rename the contact group, point to the group and click Rename label . Enter a new name and click Save.

1. If you want to delete a contact group, point to the group and click Delete .

Page updated

Report abuse